Banquet Coordinator Hotel Jobs

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Banquet Coordinator

Galt House Hotel Louisville, KY

Louisville, KY

Today

$25k - $35k/yr Full time Accounting Administrative Support Banquet Coordinator

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Job Description

Galt House Hotel is seeking a Banquet Coordinator to provide administrative support to the Banquet Department and help coordinate between Banquet Management and Event Services. This in-person role in Louisville, KY supports day-to-day event operations through accurate processing, organized documentation, and clear communication across internal teams and external vendors.

As the coordinator, you will handle key office and event-administrative tasks, ensuring information flows smoothly for meetings, reports, and daily BEO workflows. The position also supports accounts payable and other operational needs as they arise.

What you’ll do

Process invoices into Birchstreet to support accounts payable.
Type correspondence, memos, forms, recipes, labels, and related materials.
Scan, fax, email, and copy documents as needed.
Order office supplies for the Banquet Department.
Run reports on a monthly, quarterly, and year-to-date basis.
Maintain filing for departmental records.
Set up appointments with vendors when required.
Serve as a liaison between vendors (such as wine and entertainment) and management.
Coordinate Food & Beverage and BEO meetings, including printing agendas and taking minutes.
Create BEO packets on a daily/weekly schedule.
Enter work issues or repairs needed.
Handle administrative needs for the department, including assisting with payroll as needed.
Complete other duties as assigned.

What you bring

A flexible schedule to match the demands of hospitality.
Good verbal communication skills.
Strong computer skills, including Word, Excel, and Outlook.
Prior administrative and banquet experience is strongly preferred.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.

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