Banquet Coordinator

Galt House Hotel is seeking a Banquet Coordinator to provide administrative support to the Banquet Department and help coordinate between Banquet Management and Event Services. This in-person role in Louisville, KY supports day-to-day event operations through accurate processing, organized documentation, and clear communication across internal teams and external vendors.

As the coordinator, you will handle key office and event-administrative tasks, ensuring information flows smoothly for meetings, reports, and daily BEO workflows. The position also supports accounts payable and other operational needs as they arise.

What you’ll do

• Process invoices into Birchstreet to support accounts payable.
• Type correspondence, memos, forms, recipes, labels, and related materials.
• Scan, fax, email, and copy documents as needed.
• Order office supplies for the Banquet Department.
• Run reports on a monthly, quarterly, and year-to-date basis.
• Maintain filing for departmental records.
• Set up appointments with vendors when required.
• Serve as a liaison between vendors (such as wine and entertainment) and management.
• Coordinate Food & Beverage and BEO meetings, including printing agendas and taking minutes.
• Create BEO packets on a daily/weekly schedule.
• Enter work issues or repairs needed.
• Handle administrative needs for the department, including assisting with payroll as needed.
• Complete other duties as assigned.

What you bring

• A flexible schedule to match the demands of hospitality.
• Good verbal communication skills.
• Strong computer skills, including Word, Excel, and Outlook.
• Prior administrative and banquet experience is strongly preferred.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.