Event Planning

Event Planning Hotel Jobs

2 jobs found

2d ago

Event Coordinator

The Langham Hotel Pasadena, CA

Pasadena, CA

2d ago

$29 - $32/hr Full time Administrative Support Customer Service Event Logistics

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Job Description

The Events Coordinator provides secretarial and clerical support to Events Managers within Conference Services, helping ensure smooth event coordination and accurate daily documentation for hotel clients.

Role Location and Schedule

Location: Pasadena, CA (onsite)
Work type: In person
Schedule note: Rotating work schedule for late night office coverage based on business demands.

Compensation

Hourly rate: USD 29 - 32 per hour
Listed salary range: $30.73 - $32.73
Pay note: Pay: $29.00 - $32.73 per hour

Education

High school diploma required.
Any combination of education and experience equivalent to graduating from high school, or other combinations that provide the required knowledge, skills, and abilities.

Responsibilities

Create and amend turnover files (physical and digital).
Coordinate, set up, and attend Pre-Cons, including name tents, pickup reports, resumes, and BEOs.
Assist Events Managers with identifying available space and coordinating conference agendas and banquet event orders.
Answer incoming phone lines by the third ring in a clear and pleasant manner.
Respond to caller inquiries, use decision-making skills to direct requests, and accurately transfer calls or record messages for staff.
Distribute written messages to staff members’ offices in a timely manner.
Coordinate special client needs and requests with all departments, including site inspections.
Oversee the room block only for groups as needed.
Complete typing of dictation and handwritten materials as requested, including thank you letters, amenity cards, introduction letters for new groups, client menus, resume updates, and BEOs.
Pick up and review banquet checks daily.
Complete daily distribution of BEOs and reporting documentation using correct office procedures, including the 12-day report, in-house reader board, change log, and site sheets.
Assist Events Managers in greeting the group contact upon arrival and review last-minute details.
Serve as on-site contact for in-house events.
Perform daily photocopying, filing, and filing of materials to maintain up-to-date files and outgoing mail in accordance with internal audit procedures.
Assist Events Managers with attending client meetings and entertainment as needed.
Support other departments when necessary.
Complete and process forms such as check requests, registration forms, and purchase orders as required.
Attend the department’s monthly Events Meetings and participate in other committee or project groups as assigned.
Maintain appearance in line with hotel and departmental dress code standards.
Adhere to hotel policies and procedures; maintain an orderly, safe, and efficient work area.
Complete other projects and duties as assigned, report to work on time, and notify Events Managers or the Assistant Director of Catering and Event Sales in advance if unable to report or running late.
Obtain prior permission for planned absences such as vacation days.
Perform Delphi updates and maintenance of menu items and pricing.

Requirements

Excellent telephone skills and manners; ability to interact with employees and hotel clients via phone and in person.
Working knowledge of Microsoft Office.
Ability to read, write, and speak English with excellent grammar and communication skills.
Ability to work effectively with a variety of internal and external customers and staff.
Flexible schedule availability to ensure event coverage.
Prior knowledge of Delphi, Social Tables, and Property Management System preferred.

Technologies

Microsoft Office
Delphi
Social Tables
Property Management System

Preferred Experience

Previous luxury hotel experience preferred.
1-2 years of experience in an administrator position preferred.
1-2 years of experience in a Food & Beverage or Catering environment preferred.

Physical Demands

Requires walking, sitting, or standing to a significant degree.
Ability to lift 20 lbs.

Benefits

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Parental leave
Professional development assistance
Referral program
Tuition reimbursement
Vision insurance

Licenses or Certificates

No special license required.

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13d ago

Banquet Setup

Margaritaville Hotel Kansas City Kansas City, KS

Kansas City, KS

13d ago

Full time Banquet Customer Service Event Planning

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Job Description

About the Property

Located in the dynamic heart of the U.S., our hotel combines laid-back luxury with nonstop entertainment. Guests enjoy an outdoor resort-style pool, family-friendly activities, and flexible meeting and event spaces, along with retail locations and Margaritaville-inspired restaurants and bars. Kansas City is known for outdoor activities, cultural attractions, sports venues, and major events, with recognition from Travel + Leisure, the Wall Street Journal, and the New York Times. Join our high-energy team and help guests make the most of everything this growing city has to offer while embracing the Margaritaville state of mind.

Position Overview

As a Banquet Houseperson, you will support the banquet team in preparing event spaces for smooth, successful functions. Your energy and attention to detail help create exceptional experiences for our guests.

Key Responsibilities

Set up and break down event spaces with the banquet team to ensure rooms are ready for flawless functions
Assist with arranging furniture, setting tables, and preparing the room based on event specifications
Support banquet servers by delivering equipment, supplies, and other items in a timely and efficient manner
Maintain cleanliness and organization in banquet areas to support a welcoming atmosphere
Work with the banquet team to deliver seamless service and meet guest expectations
Anticipate guest needs and provide assistance with enthusiasm and a positive attitude
Follow safety and sanitation standards to support a safe and hygienic environment for guests and staff
Demonstrate a strong work ethic and commitment to teamwork and excellence

Qualifications

Ability to lift and move heavy equipment and furniture
Strong organizational and time management skills
Ability to work flexible hours, including weekends and holidays
Excellent communication and interpersonal skills
Attention to detail and ability to work in a fast-paced environment
Ability to work well in a team-oriented environment

Benefits

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining, and entertainment venues across the US. As a trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers an entrepreneurial management style and owners’ mentality that combines the individualized personal service of a small company with the breadth and depth of skill of a larger company. Davidson includes four specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts, and Davidson Restaurant Group.

Davidson provides a comprehensive benefits program designed to support the lives and well-being of team members and their families, including:

Multiple tiers of medical coverage
Dental and vision coverage
24/7 Teledoc service
Free maintenance medications
Pet insurance
Hotel discounts
Tuition reimbursement
Paid time off (vacation, sick, bereavement, and holidays)
401K match

Davidson Hospitality is an Equal Opportunity Employer (EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation).

Davidson Hospitality is a drug-free workplace. Pre-employment drug test and background check required. We participate in E-Verify.

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Event Planning Hotel Jobs

Event Coordinator

Banquet Setup

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