Accounting Clerk

In this onsite role, the Accounting Clerk for The Hermitage Hotel helps keep the hotel’s financial operations accurate and current by supporting revenue auditing and the processing of payables and receivables in line with established accounting controls. The position reports to the Accounting Manager.

Key Responsibilities

• Audit and verify daily hotel revenue across all outlets, including rooms, food and beverage, and ancillary services.
• Confirm accurate posting of charges, payments, and adjustments within PMS and POS systems.
• Investigate, document, and resolve discrepancies in revenue reports, settlements, and postings.
• Process supplier invoices using appropriate approvals and coding.
• Prepare payment documentation to support timely vendor disbursements.
• Reconcile vendor statements and resolve variances in a professional and timely manner.
• Prepare and issue invoices for city ledger and corporate accounts.
• Post and reconcile incoming payments and credits.
• Follow up on outstanding balances and assist in resolving guest or client billing inquiries.
• Support daily income audit procedures to confirm revenue completeness and accuracy.
• Review PMS, POS, and financial reports for consistency and compliance.
• Support month-end and audit-related reporting as assigned.
• Adhere to hotel accounting policies, internal controls, and documentation standards.
• Maintain organized, audit-ready records for all assigned functions.
• Handle financial information with the highest level of confidentiality and integrity.
• Collaborate with Front Office, Food & Beverage, and Human Resources to resolve financial variances.
• Provide timely and accurate information to support operational and payroll processes.
• Perform additional accounting duties as assigned to support departmental objectives.

Required Qualifications

• High School Diploma required; Bachelor’s degree in Accounting, Finance, or a related field preferred.
• One to three years of accounting experience; hospitality experience strongly preferred.
• Working knowledge of basic accounting principles and financial controls.
• Proficiency in Excel and accounting software; familiarity with hotel PMS and POS systems preferred.
• Ability to work flexible schedules, including month-end or audit-driven timelines.
• Attention to Detail, maintaining accuracy across high-volume financial transactions and reports.
• Organizational Discipline for managing multiple tasks and deadlines with structure and consistency.
• Integrity & Discretion to safeguard sensitive financial and employee information at all times.
• Analytical Thinking to identify discrepancies, trends, and variances with sound judgment.
• Collaborative Communication to work effectively with operational departments to resolve financial matters professionally.

Technologies and Systems

• Excel
• PMS
• POS
• Accounting software

Schedule

• Must be available for Weekends/Holidays.
• Morning/Day/Night shifts.
• Shift length: 8 or more hours.
• Full-time up to 40 or more hours per week.
• Location: In person.

Compensation

Hourly compensation based upon experience. Paid biweekly.

Benefits

• Affordable health, dental, and vision insurance, with options to extend coverage to spouses, children, or domestic partners.
• Company-provided life insurance and a 401(k) plan with a 3% annual match.
• Paid time off starting at 15 days per year after an initial 90 day probationary period, increasing with tenure up to 30 days per year.
• Access to mental and behavioral health services, telehealth consultations, and an employee assistance program.
• Complimentary meals in the employee cafeteria, subsidized on-site parking, and generous discounts at our retail and restaurant outlets.
• Ongoing education support, including industry training.
• Special hotel rates for employees and discounted rates for friends and family.

Employment Requirements

• All candidates must pass a pre-employment drug screen and criminal background check prior to beginning employment.

Job Type and Location

• Job type: Full-time.
• Work location: In person.
• Location: Nashville, TN.