Support the accounts payable workflow onsite at Galt House Hotel in Louisville, KY.

Set up and maintain accurate vendor records and complete vendor and contract files.
Build working knowledge of the chart of accounts.
Follow company policies and procedures for invoice approval and disbursement of funds.
Accurately key invoices and check requests into the accounts payable system using knowledge of budget definitions.
Use Birchstreet to perform a three-way match prior to payment.
Verify proper approval for all disbursements.
Reconcile credit card transactions with monthly ACH withdrawals.
Schedule check runs to meet payment terms and mail payments to vendors.
Process expense reports and check requests.
Reconcile monthly vendor statements.
Participate in month-end closing activities.
Maintain monthly intercompany payments and billings.
Prepare standard journal entries and adjusting journal entries as needed.
Perform other related duties as assigned.

Complete high school.
3 years of accounts payable experience or related function, or an equivalent combination of education and experience.
Associate or bachelor’s degree in Accounting, Finance, Hotel Management, or related field is preferred (partial education requirement is not specified beyond being preferred).
Prior hotel accounting or related industry experience is preferred.
Proficiency in Microsoft Excel, Microsoft Outlook, Internet Explorer, and Word.
Experience with Birchstreet, NVoice Pay, and/or AccountingWare is a plus.
Attention to detail.
Basic keyboarding skills and calculator use required.
Ability to work as a team with other departments and divisions.
Excellent written and verbal communication skills.
Working knowledge of accounting information systems.

Accounts Payable Specialist

Job Description