Meeting & Special Events Administrative Assistant

Provide administrative support to the Meetings & Special Events team while coordinating event documentation, communication, and select catering logistics at a Santa Monica luxury property.

Responsibilities

• Deliver daily administrative support to the Meetings & Special Events team, or provide coverage as needed.
• Keep Delphi and Opera information accurate and up to date.
• Prepare, revise, merge, and distribute Banquet Event Orders (BEOs).
• Support event preparation by organizing and distributing group resumes, amenity requests, and related materials.
• Coordinate billing and deposits with Accounting.
• Maintain departmental records and filing systems with attention to accuracy.
• Answer incoming client phone calls and emails.
• Provide general hotel information to providers and assist with routine client and guest requests.
• Cross-support Sales & Catering administrative tasks as needed under team direction.

Requirements

• Luxury Hotel Experience

Technologies

• Delphi
• Opera

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Referral program

Location: Santa Monica, CA (onsite)

Compensation: USD 33 - 35 per hour