Accounts Payable Manager

The Accounts Payable Manager is responsible for maintaining accurate invoice processing and reporting, ensuring proper approvals and funding for payments, and upholding established AP workflows at the property.

Location

Louisville, KY (onsite), in person.

Job Type

Full-time.

Key Responsibilities

• Ensure invoices are entered and reported accurately.
• Confirm payments are issued with appropriate approval and available funding.
• Maintain adherence to established AP workflows.
• Oversee proper vendor setup and maintain complete, accurate vendor and contract files.
• Manage vendor setup and ongoing vendor records while supporting strong working relationships.
• Maintain monthly intercompany payments and billings in coordination with the Treasury team.
• Schedule check runs as needed to align with payment terms.
• Mail payments to vendors.
• Process expense reports and check requests.
• Build and apply a working knowledge of the chart of accounts.
• Review and approve vendor invoices, ensuring compliance with company policies and accurate coding and documentation.
• Continuously monitor and improve accounts payable workflows to support efficiency and accuracy.
• Reconcile accounts payable transactions to protect the integrity of financial data.
• Reconcile monthly vendor statements.
• Review and manage cash requirements to support timely, accurate disbursements.
• Oversee accrual processes, including standard accruals and systems such as Birchstreet and utilities.
• Prepare and analyze reports related to accounts payable metrics, discounts, and other relevant data.
• Administer the Procurement System (Birchstreet) and manage online vendor profiles.
• Support regulatory compliance, including administration of 1099s and W9s.
• Ensure compliance with policies and procedures governing invoice approval and fund disbursement.
• Administer the credit card program.
• Lead system upgrade projects to ensure smooth transitions with minimal operational disruption.
• Actively participate in the month-end closing process.
• Perform other related duties as assigned.

Requirements

• 5-8 years of experience in accounts payable or a related field with strong AP process knowledge and best practices.
• Completion of high school, associate, or bachelor’s degree in accounting, Finance, Hotel Management, or a related field is preferred.
• Prior experience in a hotel accounting environment or related industry is preferred.
• Proficiency with Microsoft Excel, Outlook, Internet Explorer, and Word.
• Experience with Birchstreet and/or Oracle’s NetSuite is a plus.
• Strong attention to detail.
• Basic keyboarding skills and calculator use required.
• Proven experience as a team leader, including the ability to manage, motivate, and develop a team.
• Ability to work collaboratively with other departments and divisions.
• Excellent written and verbal communication skills.
• Working knowledge of accounting information systems.

Technologies

• Microsoft Excel
• Outlook
• Internet Explorer
• Word
• Birchstreet
• Oracle’s NetSuite

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance